University Registrar
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Exam Scoring Frequently Asked Questions

The turn-around time for exam results once they have been dropped off is three full business day. We ask that you patiently wait to reach out until the 3rd business day.

During Final's Week, this turnaround time may increase based on demand.

Prior to using our service, you need to do two things:

  1. Ensure there is a purchase order approved for exam scoring in the current semester. If no purchase order has been submitted, have your department’s fiscal officer submit a purchase order for this semester’s charges for exam scoring.
  2. Contact  sae-testing@osu.edu to confirm your use of exam scoring services this semester.
  3. If you do not already use Microsoft Teams, download this to your computer to be added to the “Exam Scoring” team.

You should have:

  • A set of student answer sheets all facing the same direction.
  • A scoring key. If the scoring key is to be used for multiple batches, you must indicate this in the "Special Requests" section of the Exam Scoring Request form.
  • A filled-out Exam Scoring Request form, available within Microsoft Teams or on the Registrar Forms website under "Testing Center."

  • A batch is any set of exams you would like scored as a single set, regardless of the number of answer sheets.
  • A batch can only have one scoring key.
  • A batch can yield any score report option we offer. You can choose Group 1, Group 2, or select both to reported. There is no extra charge for selecting more than one report option.

If you wish to use the same scoring key for more than one batch, write "use key to score all batches" in the "Special Requests" field of the Exam Scoring Request form.

To create a scoring key, keep these tips in mind (or see this sample scoring key (pdf)):

  • Use a #2 pencil to complete the scoring key. Make clean erasures if needed, and do not stray out of the designated marking areas with your pencil.
  • Bubble the first three columns of the NAME field with the letters K, E, and Y. You may print (and bubble) other descriptors in the other columns of this field, but the first three columns must be bubbled as "KEY."
  • Bubble the correct response for each question. If more than one response applies, bubble in each additional response. Please indicate which question(s) have multiple correct answers on the Exam Scoring Request form in the "Special Requests" field. If credit is to be given for any response, please bubble in all responses for that specific answer.

You may select any combination of the following reporting options:

  • Group 1: Report includes basic student results with statistical information about overall performance.
  • Group 2: Report includes all information in Group 1, with the addition of more advanced item analysis and individual sheets showing each student their responses compared to the correct answers. These are formatted so that they can be printed by you and handed to the student for review.
  • Student Response Report: We will generate an excel file of the Student Response Report to go with your selection of either Group 1 or Group 2 results. This file can be opened in Microsoft Excel for your own analysis.

  • Form 4521 is currently available in eStores, listed as OSU Stores item number 53793. Work with your department to purchase via eRequest.
  • Form 4887 is currently unavailable in eStores. Please work with your department to purchase them via an alternative method, such as Scantron.
  • Work with your department's fiscal office for assistance in finding an alternative vendor to order forms from.

Exam results are available for you via the “Exam Scoring” team within Microsoft Teams. Our office will add you to the team and create a secure channel for you and any approved contact to access the reports.

If Microsoft Teams is not a software you wish to utilize, you will need to come into the Testing Center with a portable storage device to transfer the reports.

You can pick up scored exams as soon as your results appear in your SharePoint folder. Photo identification and a signature are required for anyone picking up exams.

This fee structure for our services is listed on our Exam Scoring Services page under “Fee Structure.”

Your department’s fiscal officer will need to place a purchase order for our services. We will bill an invoice against this purchase order every time exams are brought in to be scored.

This formula should explain how much your purchase order should cover:

  • $0.25*(# of students in class)*(# of exams)*+ $5.00*(# of keys per exam)*(# of exams) = Total amount of Purchase Order

Yes, we do offer survey scanning services upon request. Please contact  sae-testing@osu.edu to specific inquire about our process regarding this.